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Accommodation

GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted conference rates" and try to obtain your personal data including credit card details.

List of hotels

Hotel Price in EUR
SGL/DBL
Distance to
the Renaissance Moscow
Monarch Centre Hotel
HEADQUARTER HOTEL
Renaissance Moscow Monarch Centre ☆☆☆☆ 145 / 164 venue
Hotel close to the venue
Bega ☆☆☆☆
from September 15 until September 18, 2020
97 / 112 12 minutes by walk
Bega ☆☆☆☆
from September 18 until September 20, 2020
66 / 81 12 minutes by walk
Empire ☆☆☆
from September 15 until September 18, 2020
83 / 91 12 minutes by walk
Empire ☆☆☆
from September 18 until September 20, 2020
50 / 58 12 minutes by walk

All rates quoted are per room per night including breakfast and 20% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at ias2020@guarant.cz.

Individual reservations

To make a hotel reservation, it is necessary to fill in the ONLINE ACCOMMODATION FORM within the online registration form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by email. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at ias2020@guarant.cz. Do not contact hotels directly.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation of a hotel reservation.

Cancellations received

Cancellation fee

before July 10, 2020:

full refund, handling fee of 30 EUR will be deducted

July 11, 2020 – July 31, 2020:

30% of total amount

August 1, 2020 – August 10, 2020:

50% of total amount

August 11, 2020 – August 20, 2020:

75% of total amount

from August 21, 2020 incl. no-show:

100% of total amount

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your e-mail address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will be accepted by September 3, 2020 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

© 2019 GUARANT International spol. s r. o.